How to Setup A VPN for Small Business

As the digital landscape continues to evolve, the need for secure and useful online connections has never been more critical, especially for small businesses. In an era where data breaches and cyber threats are commonplace, setting up a Virtual Private Network (VPN) can be a proactive step to protection your business’s digital assets. This comprehensive guide will walk you through the essentials of why and how to set up a VPN for your small business, providing a clear, step-by-step process that will enhance your cybersecurity posture without breaking the bank. In a small business environment, protecting sensitive company data is paramount. A VPN can create a secure network for business operations, even when employees are working remotely or on the go. Not only does it guard against hackers and malicious software, but it also offers the advantage of confidentiality, allowing team members to access and share information securely and privately.

The Range of Benefits with A VPN

Beyond sheer security, VPNs provide a plethora of advantages for small businesses, including:

  • Secure Remote Access

VPN technologies enable employees to access company resources from remote locations without jeopardizing the security of the network. This is indispensable for businesses with off-site workers or those that incorporate flexible work arrangements.

  • Enhanced Data Protection

By encrypting data transfers, VPNs prevent unauthorized access to critical information. Data is thus encapsulated in a secure ‘tunnel,’ ensuring that only intended recipients can decrypt and utilize the transmitted data.

  • Geo-Spoofing Capabilities

Some VPNs can allow businesses to connect from a server located in a different city or country, enabling access to international content or services that might otherwise be restricted in their geographical area.

  • Cost-Effective Networking

For small businesses, especially those operating on a lean budget, a VPN can deliver sophisticated networking capabilities without the costly infrastructure investment of a physical private network.

  • Selecting The Right VPN Provider

The success of your VPN setup hinges on the provider you choose. There are several factors to weigh when making this critical decision.

Considerations for VPN Selection

  1. Security Features: Look for VPNs that offer robust encryption, secure protocols, and additional features like kill switches to protect your data if the VPN connection drops.
  1. Server Locations: The location and number of servers a VPN provider has can influence both speed and accessibility of your connections.
  1. Bandwidth and Speed: Different VPNs offer different levels of bandwidth and speed, which could be a deal-breaker for businesses requiring consistent, high-speed connections.
  1. Cross-Platform Compatibility: Ensure the VPN service supports the devices and operating systems used among your employees.
  1. Cost: VPN services can vary greatly in pricing and available features. Identify a provider that offers a package suited to your business’s budget and operational requirements.

A Look at Popular VPN Providers

In the competitive marketplace of VPN services, there are several standouts suitable for small businesses:

  • Express VPN: Renowned for its speed and user-friendly interface, ExpressVPN provides strong security features.
  • Nord VPN: Offers advanced encryption and a wide range of server locations at an affordable price.
  • Cyber Ghost: Known for its ease of use and is often a favorite for beginners or those without a technical background.
  • IP Vanish: A strong contender for small businesses that prioritize network usage and connection speed.
  • Step-by-Step VPN Setup For Small Businesses

With the right provider in hand, it’s time to set up your VPN.

Initial Planning

  1. Understand Your Network Needs: Know the number of users, the level of remote access required, and how existing network infrastructure will integrate with the VPN.
  1. Create a Deployment Plan: Identify goals for the VPN, including what resources you’ll need to access, which needs access, and the desired level of security for different assets.

Installation and Configuration Process

  1. Deploying VPN Gateways and Servers: This is the foundational step, often handled by the VPN service providers themselves. The VPN gateway is the entrance and exit point for the VPN network, and its configuration is key.
  1. Client Setup: Determine which devices will connect to the VPN and install the necessary client software. This could be company-issued laptops, smartphones, or other internet-enabled devices.
  1. Network Address Translation (NAT) And Firewall Configuration: NAT serves to conceal internal IP addresses, principles to which your firewall must also adhere to protect your private network.


  • Securing Your VPN Connections

A VPN’s security is only as strong as its weakest link. Here’s how to fortify your setup.

  • Advanced Encryption Standards (AES)

Utilize AES with a sufficient key length, which is a standard of encryption that’s practically unbreakable and essential for business-level security.

  • Multi-Factor Authentication (MFA)

Implement MFA alongside traditional password methods to ensure that even if credentials are compromised, access remains limited.

  • Regular Security Audits

Schedule periodic audits of your VPN to ensure that security protocols remain current and that no vulnerabilities have been introduced.

  • Employee Training

Ensure that your team is well-versed in VPN protocols and in identifying potential breaches to help maintain a secure network.

  • Managing Your VPN for Small Business

After your VPN is up and running, ongoing management is crucial.

  • User Management and Access Control

Keep a tight rein on who has access to the VPN, regularly reviewing the user list to ensure that former employees no longer have permissions, and that access is only granted on a need-to-know basis.

  • Monitoring and Troubleshooting

Have systems in place for monitoring your VPN performance, such as bandwidth usage and potential signs of intrusion. This allows for swift action if any issues or irregularities are detected.

  • Scalability

As your business grows, your network will need to grow with it. Ensure that your VPN setup can easily accommodate an increasing number of users and devices.


The implementation of a VPN for small business is a significant step towards a more secure and efficient digital operation. The initial setup may be complex, but the rewards in terms of security enhancements, cost savings, and operational flexibility make the endeavor well worth it. With a strategic approach to VPN selection, diligent setup and security protocols, and an eye for managing and troubleshooting potential issues, your small business can operate with the confidence that its online activities are protected. If you want to know more about What’s better than a VPN?